building a virtual team

5 Icebreaker Tips Every Virtual Team Needs

5 Icebreaker Tips Every Virtual Team Needs

5 Icebreaker Tips Every Virtual Team NeedsDid you know that if your team members are separated by as little as 90 feet, you have a virtual team? Physical separation between team members can lead to challenges that teams working in closer proximity simply don’t face.

Before we share some our favorite icebreakers, I am going to get on my soapbox and tell you that icebreakers are only the tip of the iceberg. Icebreakers alone do not build long-term, sustainable relationships. Building relationships is an ongoing process that requires time, attention, authenticity and trust.

That said, icebreakers do play a role in building relationships, but different ones serve different purposes for different teams. Ask yourself, “Exactly what kind of ice needs to be broken?” Here are the top five icebreaker tips you need to know for your virtual team:

1. Sharing is bonding

We’ve all been in a web conference with a group of faceless voices. Who exactly is everyone speaking to? What do they know about each other? If you are bringing people together who are working on a common goal the ice that you are melting may result in creating a bond.

Icebreaker Idea

It’s In The Mail is an activity for groups of up to 25. Before the meeting, team members should email a unique and unknown fact about themselves to the meeting facilitator. At the start of the session or during a lull in the meeting, the facilitator will pick an email to read and have the other attendees guess who the email belongs to.

2. Make time for face time

Even if you are bringing together like-minded people, the “ice” may simply reflect the fact that people have not yet met – and where teams are dispersed across different offices or continents, they may never do so in person.

Icebreaker Idea

Match Box is for groups up to 10 people. Prior to the meeting, create a slide with everyone’s pictures and post the slide onto the whiteboard. Ensure that each picture is numbered.

Then match people’s voices to their faces. Choose one picture at a time and ask the team to guess who they think it is. You can use the raised hand feature, chat or by giving verbal responses.

3. Anticipate culture shock

If you are bringing together people of different backgrounds, cultures and outlooks within your virtual team then the “ice” may come from people’s perceptions of each other.

Icebreaker Idea

Metaphor Magic is for groups up to 10 people. Have your team members come up with a list of words or phrases that have different interpretations or meanings. Ask your team members to define what they think that word or phrase means.

4. Know your virtual team

Teams have different needs and preferences. Some teams may gravitate towards “fun” activities while others may be more inclined to link the activity to a purpose such as brainstorming or problem solving. Remember to personalize the activity for the needs of your virtual team.

5. Use the virtual team tools available to you

Web conferencing platforms enable your team members to express themselves and collaborate in new and creative ways, but many teams never use anything but the basic conference call functionality. Leverage interactive tools such as white boards, paired chat, the raised hand feature and polling to give everyone a variety of ways to engage with one another.

Interested in learning more about icebreakers for your virtual team? Register for our free webinar Building Relationships at a Distance for detailed advice and best practices, and get the most out of your virtual team. For a deeper dive, purchase the informative book Across the Hall, Around the World: Teambuilding Tips for Distributed Business from the Virtual Team Builders marketplace.

 

By : Michal Spiar /January 27, 2017 /Blog, CEO concerns, Motivating Your Virtual Team, virtual introductions /0 Comment Read More

Four Solutions That Will Help You Overcome Your Fears of Building a Virtual Team

Globalization increases the need for companies to rely on resources and talents from different parts of the world to maintain their position in a competitive environment, like the one we live in today. Technology has advanced to the point where it can connect people from different continents. Financial issues have encouraged companies to capitalize with fewer expenses and labour costs, while providing customers with quality products and/or services.  Trying to keep up with all these new trends and demands can be quite challenging without the right work force. Often, physical boundaries can create challenges and barriers deterring your company from performing to the best of its ability. Talent should not be bounded geographically especially if it is beneficial for your company. Fortunately, conventional teams are no longer the only option we have today.

Virtual teams present you with talent and opportunities that are not offered to collocated teams. So why haven’t you built your dream virtual team yet? Here are the four most common fears most likely hindering you and solutions to help you get over them.

Problem 1: Access to technology

When building a virtual team, you need the right technology to help you access resources and connect with your virtual employees to meet objectives. Lacking the access to said technology can deter you from accomplishing tasks. Even when your whole team has access to technology, you still face the problem of teaching and training them to properly use it.

Solution: Teach and train

Teach your employees how to properly use their technology. Take the time to train them how to properly position a mic and how to talk into it. Advise them to speak slowly and to maintain proper distance to avoid mumbling or sounding muffled. Speaking clearly and enunciating can help prevent miscommunications.

Problem 2: Building Trust

When your team trusts each other, they can work cohesively and efficiently generating positive results for your company. Trust is easier to build when your employees are physically together in a room, engaging in face-to-face interaction. Working on a team where we have to guess faces and voices can be real challenging. With virtual teams, however, your employees can only build relationships through sending e-mails back and forth and hearing each other’s voices bi-weekly or monthly. And we all know when a team lacks trust; we should just expect a spiral downturn in their efficiency and productivity.

Solution: Build an online community

Have an accessible online database where your employees can display their profile including their skills, what they do in your company, their interests and hobbies. By doing this, your employees can gain a sense of who they’re interacting with. When a new team member joins, make sure you introduce them to your team allowing them to right away feel comfortable and welcomed. Engage and encourage audio conferencing and video conferencing during meetings and between employees in order to enhance your communication experience.

Problem 3: Cultural barriers

Hiring employees from various continents exposes you to different cultures. You may end up non-deliberately insulting their culture or stereotyping.

Solution: Become culturally aware

Understand that ethics and norms vary within different cultures. Know where your employees are coming from and educate yourself with their culture to avoid stereotyping or non-deliberately insulting their culture. Encourage your team members to be more culturally sensitive as well to upkeep high-morale within your team.

Problem 4: Time zone differences

Living in different time zones can pose a challenge when setting up meetings or deadlines. What might be lunch for you can be sleeping time for somebody else.

Solution: Be more considerate and understanding

Keep in mind that time zones may vary and what might be convenient for you might be inconvenient for your team members. Ensure that meetings are convenient for the majority, if not all, of your team members to have a more productive and efficient meeting. If one person cannot make it to the meeting due to time differences, show that you understand and arrange a meeting that is convenient for both of you to make sure he/she does not fall behind. As for deadlines, make sure it is within a reasonable time frame and set different deadlines as necessary for people in different time zones.

So what are you waiting for? You no longer have excuses to postpone creating your virtual team! Build your team now and explore the different opportunities that await you!

By : Amir Ahmed /April 23, 2014 /Blog, Building a Virtual Team /0 Comment Read More
  • ABOUT US

    Virtual Team Builders is a training and consulting company that caters to corporations and teams who depend on effective virtual collaboration to succeed. Our training is targeted towards the unique challenges faced by teams operating in a virtual environment; challenges that are present whether members work 90 feet apart or 3000 miles apart.