virtual communication

5 Icebreaker Tips Every Virtual Team Needs

5 Icebreaker Tips Every Virtual Team Needs

5 Icebreaker Tips Every Virtual Team NeedsDid you know that if your team members are separated by as little as 90 feet, you have a virtual team? Physical separation between team members can lead to challenges that teams working in closer proximity simply don’t face.

Before we share some our favorite icebreakers, I am going to get on my soapbox and tell you that icebreakers are only the tip of the iceberg. Icebreakers alone do not build long-term, sustainable relationships. Building relationships is an ongoing process that requires time, attention, authenticity and trust.

That said, icebreakers do play a role in building relationships, but different ones serve different purposes for different teams. Ask yourself, “Exactly what kind of ice needs to be broken?” Here are the top five icebreaker tips you need to know for your virtual team:

1. Sharing is bonding

We’ve all been in a web conference with a group of faceless voices. Who exactly is everyone speaking to? What do they know about each other? If you are bringing people together who are working on a common goal the ice that you are melting may result in creating a bond.

Icebreaker Idea

It’s In The Mail is an activity for groups of up to 25. Before the meeting, team members should email a unique and unknown fact about themselves to the meeting facilitator. At the start of the session or during a lull in the meeting, the facilitator will pick an email to read and have the other attendees guess who the email belongs to.

2. Make time for face time

Even if you are bringing together like-minded people, the “ice” may simply reflect the fact that people have not yet met – and where teams are dispersed across different offices or continents, they may never do so in person.

Icebreaker Idea

Match Box is for groups up to 10 people. Prior to the meeting, create a slide with everyone’s pictures and post the slide onto the whiteboard. Ensure that each picture is numbered.

Then match people’s voices to their faces. Choose one picture at a time and ask the team to guess who they think it is. You can use the raised hand feature, chat or by giving verbal responses.

3. Anticipate culture shock

If you are bringing together people of different backgrounds, cultures and outlooks within your virtual team then the “ice” may come from people’s perceptions of each other.

Icebreaker Idea

Metaphor Magic is for groups up to 10 people. Have your team members come up with a list of words or phrases that have different interpretations or meanings. Ask your team members to define what they think that word or phrase means.

4. Know your team

Teams have different needs and preferences. Some teams may gravitate towards “fun” activities while others may be more inclined to link the activity to a purpose such as brainstorming or problem solving. Remember to personalize the activity for the needs of your virtual team.

5. Use the tools available to you

Web conferencing platforms enable your team members to express themselves and collaborate in new and creative ways, but many teams never use anything but the basic conference call functionality. Leverage interactive tools such as white boards, paired chat, the raised hand feature and polling to give everyone a variety of ways to engage with one another.

Interested in learning more about icebreakers for your virtual team? Register for our free webinar Building Relationships at a Distance for detailed advice and best practices, and get the most out of your virtual team. For a deeper dive, purchase the informative book Across the Hall, Around the World: Teambuilding Tips for Distributed Business from the Virtual Team Builders marketplace.

 

By : Michal Spiar /January 27, 2017 /Blog, CEO concerns, Motivating Your Virtual Team, virtual introductions /0 Comment Read More

How Can You Make Real Connections in Virtual Teams?

How do genuine human connections built through virtual communication relate to virtual teams? In our last blog post, we talked about how it’s possible to make genuine human connections through virtual communication. Now let’s explore how it operates in virtual workspaces.

Human connection is powerful. If leaders of virtual teams ignore this power, they miss out on an immense potential for fulfilling and rewarding work. By itself, this isn’t exactly news: if you Google “virtual teams”, you’ll get an endless list of articles that talk about the need to grow human connections for virtual teams to succeed. But, these articles often don’t address what this advice actually implies. After all: what does it really mean to connect with someone in a virtual team?

Going Beyond Band-Aid Solutions to Build Human Connections

Text box about employee engagement in virtual workplaces: Real connections don't begin in classes but with presence.Unfortunately, we’ve seen many leaders try to encourage human connections by slapping on activities, much like a coat of paint, and getting back to work. And, while certain activities like ice-breakers are one helpful way to start growing connections, just using ice-breakers skims the surface of the real issues we need to tackle.

In face-to-face work, genuine human connections develop alongside our work routines. In an office, as colleagues work, they connect. They start conversations around the water cooler. They eat together. They share news of their family and get to know each other as people. This built-in “space” for bonding isn’t just something “nice-to-have”; it’s a necessity for a healthy workplace.

But in the virtual world, this space for connection isn’t built-in in the same way. Instead, we need to intentionally create and nurture connections throughout the life-cycle of the team.

Now let’s discuss how to start creating these connections. Real connections don’t begin with classes, five-step programs, or one-liners. Instead, they begin with presence.

What Does It Mean to Be Present?

Think for a moment: can you tell when someone is really with you in a conversation—even if they’re virtual? It’s a good feeling, isn’t it?

It doesn’t matter if it’s virtual or face-to-face: when someone is really paying attention to us, we feel respected, and the quality of conversation goes up. In virtual communication, when someone is truly present, they pay attention to the speaker, without being distracted by the environment. They ask pertinent questions, and they communicate through words, tone of voice, and even silences, that they are invested in you and what you have to say.

Text box about employee engagement in virtual teams: In virtual communication, when someone is truly present...they are invested in you and what you have to say. On the other hand, we can also tell when someone isn’t really paying attention to us. When someone is tuned out, they check their phones, type on their keyboards, and reply with monosyllabic huh’s, yep’s, and how-about-that’s. It doesn’t feel good at all. If you show this non-presence to your virtual team, you show that you’re disengaged from them.

Are You Truly Present in Your Virtual Relationships?

Take a few minutes to think about the following:

  • How do you currently show up to virtual meetings with your team?
  • How do you want to show up to meetings?

If you weren’t sure about either answer, don’t worry. Most of us aren’t even aware of how we show up for our colleagues or employees, or how we can improve.

Steps to Become More Present in Your Virtual Workspace

From now on, we suggest you start to become aware of how you show up, and how you prepare yourself. Before your next virtual meeting or one-on-one conversation, think about how you can prepare yourself to show up:

  • Take 30 seconds to one minute to sit quietly, take some deep breaths and be aware of the present moment before running to the next task.
  • Put away your smartphone so you won’t be tempted to check or respond to messages as they arise.
  • Ask yourself: are you focusing and listening to what your team needs, or are you absorbed in the work you need to get done?

These exercises should help you start to show engagement and presence within your virtual team. When you show that you’re engaged with your team, they’ll begin to engage with you. And out of this presence, you can start forging strong, genuine connections.

 

By : Claire Sookman /April 20, 2015 /Blog, Building a Virtual Team, Building Empathy in a Virtual Environment /1 Comment Read More
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