90% of meetings fail to produce an identifiable achievement – especially in the virtual environment. In fact, in one study, participants in virtual meetings were asked, “Did this meeting accomplish its original objective?” The most common answer was, “I have no idea.”
This is critical, especially when you consider that over two-thirds of virtual employees report spending over 24% of their time in meetings.
In this 3-part series, we’ll take a look at some of the top tips you can put into place to have the best virtual team meeting… ever!
In part 1, we looked at how to prepare for the meeting. In part 2, we examined best practices to incorporate during the meeting. Now, in part 3 we’ll look at the last component: what to do after the meeting.
After the Virtual Team Meeting
Virtual Team Best Practice #3: Recap the Meeting
As you move through the meeting agenda, take a moment to summarize the decisions and any actions that came out of your discussion before moving onto the next item. This helps keep people focused and engaged, which is even more important in a virtual meeting where team members may be more easily distracted and tempted to multitask. In fact, according to a survey by Raindance Communications, 70% of people do unrelated work during virtual meetings while 50% read or send emails and 36% mute the call to talk to someone else.
Conduct a 3-Minute Meeting Evaluation
Every once in a while, check-in with your team on how they feel about their virtual meetings. Some sample questions you can ask are:
- Was the meeting moving at a good pace
- Did we follow the ground rules we created
- Did we meet our stated agenda
- Did we all get a chance to participate
- What worked what didn’t work
With these informal touch points, you can identify areas where your meetings can improve and work to make your team meetings even more productive in the future.
Would you like to find out how your virtual team is functioning in and out of meetings?
One insightful – and free! – resource is the VTB Virtual Team Success Survey. Designed for virtual team leads and managers, the survey and following 30-minute consultation (also complimentary) to review your results can help set you and your team on the path to success.
– Claire Sookman, Founder, Virtual Team Builders